D006 - 0628 Housing Inventory Count (HIC) Report Correction Guide – HMIS@NCCEH ZenGuide

This report is designed to help HMIS@NCCEH RRH, PSH, and OPH projects complete all the steps needed to submit data for PIT/HIC Reporting. Only clients who are actively enrolled and moved into permanent housing units will be included in this report and reported to HUD.

Running the Report

Report Path in BusinessObjects

Folders

<Public Folders

<hmisncceh_live_folder

<HMIS@NCCEH Gallery

<D006 - 0628 - HIC Supplement (for your CoC)

<Schedule

Recommended Destination

Schedule to BI Inbox

Required Export Format

Schedule to Microsoft Excel - Reports

Setting Prompts

- Select Provider CoC Code(s): skip - leave as is
- Select Provider(s): select a single HMIS project
- Enter PIT Date PLUS 1 Day: skip - leave as is
- EDA Provider: select the same HMIS project as in Select Provider prompt
- Enter effective date: skip - leave as is
- Enter End Date MINUS 1 Day: skip - leave as is

Using the Report

This report has several tabs. Check your prompts on Tab F - Additional Information. Use Tab D - Client Details and Tab E - Disability Detail to confirm data.

Tab A – HIC Client Count

Confirm the Household and Client Counts are accurate (only counts clients in households with a Housing Move-In Date)

Columns C and D count Adult and Children Households
Columns E and F count Adult Only Households
Columns G and H count Child Only Households

Tab B- Populations

Confirm everyone is accounted for. The tab is broken into three sections:

Households with at least one Adult and one Child (under age 17)
Households without Children (everyone is at least 18)
Households with Only Children (under age 18)

If not everyone is accounted for, create a new client profile and/or add them to the project entry in HMIS

Tab C- Subpopulations

Confirm these are the accurate counts of the individuals experiencing severe mental health disorders, substance use disorders, HIV or AIDS, or Fleeing a Domestic Violence situation.
Confirm these are accurate counts for chronically homeless individuals, families, veteran individuals and, veteran families
If corrections need to be made, please do so by using EDA mode, Back-Date mode, and correcting the response on the client’s Project Start Assessment

Tab D- Client Detail

Review this tab for any missing data or potential errors for each client. Errors display as “Data Not Collected”, “DNC”, or be blank:

This example shows that a client is missing the Veteran and Domestic Violence Status. This issue would need to be updated by going into the Entry Assessment and updating the child’s Relationship to Head of Household Status.
The Move-In Date column should be populated with the day the client moved into their housing unit.
If you do not see a client on this tab and they should be, check that their Head of Household has a Housing Move-In Date via an Interim Update. To see a list of all clients without Move-In Dates, run the CoC-APR or ESG-CAPER and look at question 7a.
If corrections need to be made, please do so by using Enter Data As mode and Back Date mode before adjusting the client’s information

Tab E- Disability Detail

Please review to confirm if their Disabilities listed for the clients is accurate. Does someone have a disability but they’re not listed on this Tab? Are some disabilities missing?
Disabilities will only be counted if the Disability Determination and Disability Long Continued responses are both Yes
If corrections need to be made, use Enter Data As mode and Back Date mode before adjusting the client’s information
The Disability Determination Question (Disab YN), specific Disability Type, and Follow-up Long-Continued Question (Disab Long Dur) must be complete in order to pull correctly

Tab F- Additional Information

This tab shows details related to the prompts used to pull the report.
- Make sure that CoC Code is blank
- Check that Select Provider and EDA Provider prompts match
The client count under the prompts identifies the total clients enrolled, including those not yet moved in