This article is intended for HMIS users with access to SSVF projects. It is encouraged to reference the HUD issued VA Programs HMIS Manual as well as the VA issued VA Data Guide. Skip to the Service Crosswalk or Financial Assistance Crosswalk for Service Transactions.
*Guide Updated: September 2025
Project Types
Each SSVF grantee has two different projects set up within HMIS@NCCEH: SSVF Rapid Rehousing and SSVF Homelessness Prevention. "Participants should be entered into HMIS under either the RRH or HP project based on the housing status of the head of household." (VA Data Guide, pg 12) It is vitally important that the correct project be utilized for each client in order to ensure correct reporting for both the SSVF grantee and the Continuum(s) of Care in which they operate.
| Project Type | Eligible Clients |
| SSVF Rapid Rehousing | VA eligible clients living in literal homeless situations at the time of intake (e.g. emergency shelters or places not meant for habitation) |
| SSVF Homelessness Prevention | VA eligible clients living in non-homeless situations but are at imminent risk of homelessness (e.g. rental unit, family member's house, hotel for which the consumer is paying) |
If Homeless Prevention SSVF clients change housing status during the delivery of services, the client/household should be exited and re-entered into the correct Rapid re-Housing project type. For example, sometimes HP interventions do not succeed and a client moves from being imminently at risk of homelessness at Project start into experiencing homelessness (under HUD's definition). The client would be exited from the HP project and then entered the same day for RRH. This will ensure that their experience of homelessness is accurately reflected in HMIS data.
SSVF Specific Required Data Elements
- Veteran's Information - Series of questions in a sub-assessment
- Percent AMI (SSVF Eligibility)
- Last Permanent Address
- VAMC Station Number
- Connection with SOAR
- Last Grade Completed
- Employment Status
- Domestic Violence History - all adults in the household
- Services Provided (SSVF) *recorded as an HMIS service transaction
- Financial Assistance (SSVF) *recorded as an HMIS service transaction
- SSVF HP Targeting Criteria - Homelessness Prevention Program Only!
SSVF Service Transactions
SSVF Service Transactions must be recorded for both Rapid Rehousing and Homelessness Prevention clients, each time a service is provided. For an example of Emergency Housing Assistance specifically, see our Emergency Housing Assistance Data Entry Guide.
Recording SSVF Services
- Set Enter Data As Mode
- Search for client by name or HMIS ID
- Set Back Date Mode
- Click on the Services Transactions Tab
- From the Services Transaction Dashboard, click Add Service
-
For families: SSVF services should be recorded under the veteran’s record. The veteran should appear as “primary client”. Include additional family members by clicking on the checkbox next to each household members name for which the service should be applied.
- Confirm the Services Provider is accurate and that the Start Date and End Date are set correctly. These dates should match the dates for which the specific service is applicable (i.e. April's rent was paid on March 28th, the Service Transaction Start Date would be April 1 and the End Date would be April 30)
- Select the Service Type from the dropdown menu. Leave "Provider Specific Service" blank.
- Click Save & Continue
- Select the appropriate "SSVF-specific fields": Note: SSVF Service and SSVF Financial Assistance must never be recorded in the same service transaction! There must be a separate service transaction record for each instance of services and financial assistance provided
- If recording a general service: select the appropriate service in the Type of SSVF Service dropdown. Refer to the "SSVF Services Crosswalk" below for the appropriate selection.
- If recording financial assistance: select the appropriate financial assistance type in the SSVF Financial Assistance Type and enter the amount in the SSVF Financial Assistance Amount. Refer to the "SSVF Financial Assistance Crosswalk" below to determine the appropriate selection.
- Scroll down to the "Need Information" section to update the Need Status and Outcome of Need according to the client's situation.
- Click Save & Exit
SSVF Service Crosswalk
| Type of SSVF Service (category) | SSVF Dependent Service (sub-category) | HMIS Service Type |
| Outreach Services | [No specific sub-category] | Outreach Programs |
| Case Management Services (required for 90 day recertifications for Extended Shallow Subsidy clients) |
[No specific sub-category] | Case/Care Management |
| Assistance Obtaining VA Benefits | Education Assistance | Education |
| Employment and Training Services | Training and Employment Programs | |
| Health Care Services | Health Care | |
| VA vocational and rehabilitation counseling | Veteran Employment Programs | |
| Assistance Obtaining/Coordinating Other Public Benefits | Child Care | Child Care Providers |
| Daily Living Services | Life Skills Education | |
| Fiduciary and Representative Payee Services | Representative Payee Services | |
| Health Care Services (Community Health including Mental Health referral) | Health Care Mental Health Support Services |
|
| Health care services (VA Health including Mental Health Referral) | Health Care Mental Health Support Services |
|
| Housing Counseling | Housing Counseling | |
| Income Support Services |
General Benefits Assistance
|
|
| Legal Services - Child Support | Child Support Assistance | |
| Legal Services - Eviction Prevention | Eviction Prevention Legal Assistance | |
| Legal Services - Other | Legal Services | |
| Legal Services - Outstanding Fines and Penalties | Criminal and Civil Fine Collection Offices | |
| Legal Services - Restore/Acquire Driver's License |
Driver Licenses
Driver License Retention/Reinstatement Assistance |
|
| Personal Financial Planning Services | Personal Financial Counseling | |
| Transportation Services | Transportation | |
|
Direct Provision of Other Public Benefits
|
Child Care | Child Care Providers |
| Eviction Prevention | Eviction Prevention Legal Assistance | |
| Fiduciary and Representative Payee Services | Representative Payee Services | |
| Housing Counseling | Housing Counseling | |
| Income Support Services | General Benefits Assistance Veteran Benefits Assistance |
|
| Legal Services - Child Support | Child Support Assistance/Enforcement | |
| Legal Services - Eviction Prevention | Eviction Prevention Legal Assistance | |
| Legal Services - Outstanding Fines and Penalties | Criminal and Civil Fine Collection Offices | |
| Legal Services - Other | Legal Services | |
| Legal Services - Restore/Acquire Driver's License |
Driver Licenses
Driver License Retention/Reinstatement Assistance |
|
| Personal Financial Planning Services | Personal Financial Counseling | |
| Transportation Services | Transportation | |
| Extended Shallow Subsidy | Housing/Shelter | Rent Payment Assistance |
| Other (non-TFA) Supportive Service Approved by VA | [No specific sub-category] | Individual and Family Support Services |
| Rapid Resolution | Housing/Shelter | Homeless Diversion Programs |
| Returning Home | Housing/Shelter | At Risk/Homeless Rehousing |
SSVF Financial Assistance Crosswalk
| SSVF Financial Assistance | HMIS Service Type |
| Rental assistance | Rent Payment Assistance |
| Utility fee payment assistance | Utility Assistance |
| Security deposit | Rental Deposit Assistance |
| Utility deposit | Utility Deposit Assistance |
| Moving costs | Moving Expense Assistance |
| Transportation services: tokens/vouchers | Transportation Expense Assistance |
| Transportation services: vehicle repair/maintenance | Automotive Repair and Maintenance |
| Child Care | Child Care Providers |
| General housing stability assistance - emergency supplies | Personal Goods/Services |
| General housing stability assistance - other |
General Relief
Household Goods
Job Readiness
Personal Goods
Prescription Expense Assistance |
| Emergency Housing Assistance | At Risk/Homeless Housing Related Assistance Programs |
| Extended Shallow Subsidy - rental assistance | Rent Payment Assistance |
| Food Assistance | Emergency Food |
| Landlord Incentive | Landlord/tenant assistance |
| Tenant Incentive | Landlord/tenant assistance |
| Healthcare Navigation |
Health Insurance Information/Counseling
Health Treatment Options Information
Medical Information Services |
For a Printable version of the SSVF Service and Financial Assistance Crosswalks, please see WellSky's FY2026 Services Provided and FY2026 Financial Assistance.
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SSVF Reports: SSVF Export and SSVF Data Quality
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