2024 System Updates Meetings

January

Agenda	System Update Meeting Change​ APR, CAPER, CE APR & PATH Delayed Update​ Hashed HMIS CSV & EVA PIT/HIC Deadline and Tools ZenGuide Knowledge Base Highlight
Meeting Presentations	Training Slides and Recording
Additional Materials	Path Report Generator Tool Walkthrough Dashboard Report: Hashed HMIS CSV Eva Quick Start Guide on the HUD Exchange HMIS Point-In-Time & Housing Inventory Count Process

February

Agenda	PIT/HIC Deadline A020 Report Submission Deadline New Data Center Job Posting Teresa Extended Temporary Leave Spanish Translated Privacy Documents LMS Trainee Client Test Re-Submissions Wellsky Report Update ESG CAPER Report & Sage Submission Deadline CAPER & APR Report Error ZenGuide Knowledge Base Highlight
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS Point-In-Time & Housing Inventory Count Process​ D007 - 0630a Point in Time (PIT) Report Correction Guide​ D006 - 0628 Housing Inventory Count (HIC) Report Correction Guide​ A020 - Data Quality Monitoring Report

March

Agenda	New Required "If Yes" Disability Field Past Due PIT/HIC Deadline Past Due A020 Report Submission Deadline
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS Point-In-Time & Housing Inventory Count Process​ D007 - 0630a Point in Time (PIT) Report Correction Guide​ D006 - 0628 Housing Inventory Count (HIC) Report Correction Guide​ A020 - Data Quality Monitoring Report

April

Agenda	PIT/HIC Concluded Wellsky Network Maintenance Teresa Returns to the Office Computer Basics Training Recap Upcoming Trainings
Meeting Presentations	Training Slides and Recording
Additional Materials	Screen Sharing: Zoom & Google Meet CoC - APR (Annual Performance Report) ESG - CAPER (Consolidated Annual Performance and Evaluation Report) Dashboard Report: Hashed HMIS CSV

May

Agenda	Set Date & Time for 2024 System Updates​ June A020 Data Quality Submissions New Data Center Team Member​ Coc APR & ESG CAPER Training Recap​ Upcoming Training​ NCCEH Staff Anchor Day
Meeting Presentations	Training Slides and Recording
Additional Materials	A020 - Data Quality Monitoring Report CoC - APR (Annual Performance Report) ESG - CAPER (Consolidated Annual Performance and Evaluation Report) Dashboard Report: Hashed HMIS CSV

June

Agenda	June A020 Data Quality Submissions New Data Center Team Member​ Hashed CSV & EVA Training Recap​ Upcoming Training: A020 Data Quality​ New Client Merge Form​ Program Eligibility Form for APR in Sage
Meeting Presentations	Training Slides and Recording
Additional Materials	A020 - Data Quality Monitoring Report Dashboard Report: Hashed HMIS CSV Client Profile Merge in HMIS

July

Agenda	Past Due June A020 Data Quality Submissions A020 Data Quality Monitoring Report Training Recap Program Eligibility Form for APR in Sage NAEH Conference & Capitol Hill Day
Meeting Presentations	Training Slides and Recording
Additional Materials	A020 - Data Quality Monitoring Report Dashboard Report: Hashed HMIS CSV CoC - APR (Annual Performance Report) ESG - CAPER (Consolidated Annual Performance and Evaluation Report) Client Profile Merge in HMIS

August

Agenda	Data Quality Submission Review NOFO NAEH Conference & Capitol Hill Day Recap Duplicate Clients Reminder Annual Privacy & Security Training
Meeting Presentations	Training Slides and Recording
Additional Materials	NCCEH Client Merge Request Form​ HMIS@NCCEH Data Quality Benchmarks​ A020 - Data Quality Monitoring Report​ CoC - APR (Annual Performance Report)​ ESG - CAPER (Consolidated Annual Performance and Evaluation Report)

September

Agenda	Monthly Data Quality Review Annual Privacy & Security Training New ZenGuide Articles Available Fall Federal Reporting Future of HMIS
Meeting Presentations	Training Slides and Recording
Additional Materials	Translation Assistance Needed Sexual Orientation for Permanent Supportive Housing Moving on Assistance for CoC Funded PSH Projects​ A020 - Data Quality Monitoring Report​ CoC - APR (Annual Performance Report)​ ESG - CAPER (Consolidated Annual Performance and Evaluation Report)

October

Agenda	Monthly Data Quality Review Fall Reporting October Data Quality Report Submission Annual Privacy & Security Training Concluded Impact of Hurricane Helene Hashed CSV Sage Submissions Out of Office: NHSDC Conference Future of HMIS
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS@NCCEH Data Quality Report Submission Form [October 2024] A020 - Data Quality Monitoring Report​ CoC - APR (Annual Performance Report)​ ESG - CAPER (Consolidated Annual Performance and Evaluation Report) HMIS@NCCEH Data Quality Benchmarks Dashboard Report: Hashed HMIS CSV General Feedback Survey

November

Agenda	Thank you for A020 Report Submissions Post A020 Report Data Quality Review Federal Fall Reporting LSA/SPM Data Corrections Google Sheets is not Secure New HART LMS Training Course New Eva Feature: System Performance Overview Measuring the Impact of Hurricane Helene Next Monthly Training: LSA/SPM LSA/SPM Office Hours White Flag Shelters
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS@NCCEH Data Quality Report Submission Form [October 2024] A020 - Data Quality Monitoring Report​ CoC - APR (Annual Performance Report)​ ESG - CAPER (Consolidated Annual Performance and Evaluation Report) HMIS@NCCEH Data Quality Benchmarks Dashboard Report: Hashed HMIS CSV Eva Quick Start Guide - System Performance Overview

December

Agenda	Monthly Data Quality Review Fall Reporting: Phase 2 for LSA/SPM Overdue PIT/HIC Planning November Training: households and income ZenGuideKnowledge Base Highlight December Monthly Training
Meeting Presentations	Training Slides and Recording
Additional Materials	Updating & Editing Social Security Numbers in HMIS A020 - Data Quality Monitoring Report​ CoC - APR (Annual Performance Report)​ ESG - CAPER (Consolidated Annual Performance and Evaluation Report) HMIS@NCCEH Data Quality Benchmarks Dashboard Report: Hashed HMIS CSV Eva Quick Start Guide - System Performance Overview