2025 System Updates Meetings

January 

Agenda	Monthly Data Quality Review PIT/HIC Planning How to have a successful HMIS year December Training: Unsheltered Data in HMIS ZenGuideKnowledge Base Highlight 2025 HMIS year at a glance January Monthly Training: PIT/HIC
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS Point-In-Time & Housing Inventory Count Process D007 - 0630 Sheltered PIT (Point in Time) Report Correction Guide D006 - 0628 Housing Inventory Count (HIC) Report Correction Guide

February

Agenda	Monthly Data Quality Review​ PIT/HIC Reporting Deadline​ Data Quality Monitoring Report Deadline​ NCCEH Website Redesign January Training Recap: Unsheltered Data in HMIS February Monthly Training
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS Point-In-Time & Housing Inventory Count Process (with Jan training materials) D006 - 0628 Housing Inventory Count (HIC) Report Correction Guide​ D007 - 0630a Point in Time (PIT) Report Correction Guide Training on the A020 Data Quality Monitoring Report Video​ A020 - Data Quality Monitoring Report​ Data Quality Plan: Monitoring and Reporting Process

March

Agenda	Monthly Data Quality Review​ Post A020 Data Clean-up –Orange, Durham, BOS Overdue PIT/HIC Project Details Past Due Data Quality Monitoring Report Deadline Data Quality Plan Schedule Update Proposal Housing Move-In Date Special Circumstances February Training Recap: A020 Data Quality Monitoring report March Monthly Training: SPM Dashboard Report
Meeting Presentations	Training Slides and Recording
Additional Materials	Training on the A020 Data Quality Monitoring Report Video​ A020 - Data Quality Monitoring Report​ Data Quality Plan: Monitoring and Reporting Process Recording Referrals in HMIS Data Quality Plan Benchmarks by Project Type

April

Agenda	Monthly Data Quality Review Data Quality Monitoring Report has Concluded Data Quality Plan New Schedule Proposal - Update HMIS Offline for Scheduled Maintenance Tips for a Complete Assessment March Training Recap: SPM Dashboard Report April Monthly Training: Client Counts Report Helpdesk Delay: Spring NHSDC Conference Helpdesk Delay: Bringing It Home Conference
Meeting Presentations	Training Slides and Recording
Additional Materials	Data Quality Plan Benchmarks by Project Type Data Entry Workflows Updating HUD Verification Sub-Assessments Annual Assessments Exit Destination Guide Reason for Leaving Options HMIS Data Collection Forms Feedback Survey

May

Agenda	Monthly Data Quality Review Data Quality Plan New Schedule Approved Data Standard Changes Prepare your Data for Data Quality Report Submissions HMIS Clean-Up Spanish Translation Collection Forms HMIS Improvement Poll April Training Recap: Counts Report Helpdesk Delay: Bringing it Home Conference May Monthly Training: Agency Admin Roles and Responsibilities
Meeting Presentations	Training Slides and Recording
Additional Materials	Data Quality Plan Benchmarks by Project Type Data Quality Plan License Request Form License Inactivation Form Client Merge Request HMIS Data Collection Forms - Spanish Translated Feedback Survey

June

Agenda	Monthly Data Quality Review Policies and Procedure Review Why Data Matters Prepare your Data for Data Quality Report Submissions Maintaining More than one Database Protecting Personally Identifiable Information May Training Recap: Agency Admin Role and Responsibilities Helpdesk Delay: NAEH Conference June Monthly Training: Prepping your Data for A020 Submission
Meeting Presentations	Training Slides and Recording
Additional Materials	How to Schedule BusinessObjects Reports HMIS@NCCEH Agency Administrator Roles and Responsibilities A020 - Data Quality Monitoring Report Data Quality Plan: Monitoring and Reporting Process HMIS Release of Information (ROI)

July

Agenda	- Monthly Data Quality Review - Form is open! Submit your A020 Reports! - Maintaining More than one Database - HMIS Agency Forms available on the NCCEH Website - June Training Recap: Prepping your Data for A020 Submission - Measuring the Impact of Extreme Weather - July Monthly Training: A020 Data Quality Report Office Hour
Meeting Presentations	Training Slides and Recording
Additional Materials

August

Agenda	- A020 Report Deadline has passed! - After A020 Report Data Clean up - Tips for Continuous Data Quality Improvements - New Hot Topic Thursday’s! - ICE Raids & Protecting Your Clients - July Monthly Training Recap: A020 Office Hour - Learning Management Site - August Monthly Training: Case Management Tools  - Annual Privacy & Security Training
Meeting Presentations	Training Slides and Recording
Additional Materials	Project Start Date Overview Assigning and Removing Yourself as a Case Manager Case Management: Recording Case Plan Notes Case Management: creating and managing case plan goals HMIS Release of Information (ROI)  Red Cards Request Form

September

Agenda	- Monthly Data Quality Review - Data Standard Changes - Annual HMIS Training - Fall Reporting Tools - August Monthly Training Recap: Case Management Tools - Learning Management Site - Hot Topic Thursdays! - September Monthly Training: Privacy & Security Training
Meeting Presentations	Training Slides and Recording
Additional Materials	Project Start Date Overview Assigning and Removing Yourself as a Case Manager Case Management: Recording Case Plan Notes Case Management: creating and managing case plan goals HMIS Release of Information (ROI)  Red Cards Request Form

October

Agenda	- Monthly Data Quality Review - Annual HMIS Training has Concluded - FY26 Data Standard Changes are live - Fall Federal Reporting: LSA/SPM - October A020 Data Quality Report Submissions - Statewide HMIS RFP - Annual Training Concluded - New Paper Assessment Forms - New Paper Privacy Notice - Why ROI’s Matter - Know your Security Officer - September Monthly Training Recap: Privacy & Security Training - Hot Topic Thursdays! - October Monthly Training: Incomes & Outcomes
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS@NCCEH Data Quality Benchmarks DRAFT RFP - NC Statewide HMIS Data Warehouse Moving on Assistance for CoC Funded PSH Projects Program Specific Overview: HOPWA Program Specific Overview: SSVF Program Specific Overview: PATH

November

Agenda	- Monthly Data Quality Review - After October Clean Up - Phase 1 October A020 Data Quality Report Overdue - Phase 2 LSA/SPM Targeted Data Clean Up - Data Collection Paper Assessment Forms Updated - December HMIS Training Site Flash - Client Privacy Tool - New Computer Skills Zenguide - Hot Topic Thursdays Concluded for 2025 - October Monthly Training Recap: Income & Outcomes - Hot Topic Thursdays! - November Monthly Training: Reason for Leaving & Destination
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS@NCCEH Data Quality Benchmarks HUD Quick Reference: Differences between LSA and SPM Reporting Logic HMIS Data Collection Forms  Computer Skills - ZenGuide Computer Basics Training - Video

December

Agenda	- Data Quality Review - Phase 2 LSA/SPM reporting Concluded - Preparing for Data Quality Report - FY26 Data Standards - Preparing for PIT/HIC - Governance & Advisory Board - Operating Policies & Procedures - November Monthly Training Recap: Reason for Leaving & Exit Destinations - December Monthly Training: End of Year Reporting
Meeting Presentations	Training Slides and Recording
Additional Materials	HMIS@NCCEH Data Quality Benchmarks A020 - Data Quality Monitoring Report HMIS@NCCEH Data Quality Plan Data Quality Plan Benchmarks by Project Type Feedback Survey Advisory Board Charter